Academic Personnel

For information on the departmental procedures for recruitments, appointments, merit advancements, and promotions for those in the Professorial, Researcher, and Project Scientist series, please contact Catherine Weston:  Academic Personnel Coordinator – cweston@mednet.ucla.edu 

 

For those eligible for on-time merits/promotions, Catherine will contact you to confirm your plans to submit a dossier or defer.  

 

For those who are considering accelerated reviews, please contact Catherine as soon as possible to discuss, preferably by October 15th, so we can meet dean’s office deadlines.  

 

DGSOM Dean’s office deadlines for dossier submissions

January Merit Increases 2-year or more accelerated in all series

        Further Above Scale merits

February Promotion to Associate or Full Project Scientist

March One-time, 1 year accelerated and deferred merit advancements

     Renewal of appointments – Assistant Professor

May 5 year reviews for all series

August Promotion to Associate or Full Professor (effective following July 1)

     Promotion to Associate or Full Researcher (effective following July 1)

September 8 year limit reviews

October Professor, Step VI and Initial Above Scale (effective following July 1)

December 4th Year Appraisals

 

                  

Professorial Series 

Standards for merits / promotions:

Accomplishments in research, teaching and service since last review 

Statement on efforts towards diversity and inclusion

Peer teaching evaluations

Extramural evaluations (promotions only)

Trainee evaluations (promotions only)

Years at steps

Assistant Professor I-IV 2 years

Associate Professor I-III 2 years

Professor I-IX 3 years

Professor IX-IAS 4 years

Professor FAS all steps 4 years

 

Researcher Series   

Standards for merits / promotions:

PI Support

Funding available

Accomplishments in research and service since last review (i.e. publications, etc.)

Statement on efforts towards diversity and inclusion

Years at steps

Assistant Researcher I-IV 2 years

Associate Researcher I-III 2 years

Researcher I-IX 3 years

 

Project Scientist Series               

Standards for merits / promotions:

PI Support

Funding available

Accomplishments since last review (i.e. publications, etc.)

Statement on efforts towards diversity and inclusion

Years at steps

Assistant Project Scientist I-IV 2 YEARS

Associate Project Scientist I-III 2 YEARS

Full Project Scientist I-IX 3 YEARS

 

Forms/guides:

Assistant Professor Mentoring Form:  

https://medschool.ucla.edu/sites/g/files/oketem306/files/media/documents/Mentor-Form.pdf 

CV Guide:  https://medschool.ucla.edu/sites/g/files/oketem306/files/media/documents/CVGuideline.pdf

EDI Statement requirement:  https://apo.ucla.edu/policies-forms/the-call/appendices/appendix-41-contributions-equity-diversity-and-inclusion

Five Significant Publications guide:  https://medschool.ucla.edu/sites/g/files/oketem306/files/media/documents/Requirements_of_Five_Significant_Publications.pdf

Pathways to Retirement Form: https://ucla.box.com/v/Pathways-to-Retirement-Form 

Sabbatical and Leave of Absence Form:   https://ucla.box.com/s/lln0tx24qoydouko9ll7okj19ucwkv5u 

Time off the Clock (Child Care):    https://ucla.box.com/time-off-the-clock 

Time off the Clock (non Child Care):    https://ucla.box.com/time-off-clock-non-childcare 

 

Useful links:  

Electronic Voting Tool        https://facultyvoting.mednet.ucla.edu/login.aspx

DGSOM Academic Affairs

https://medschool.ucla.edu/departments/administrative/academic-affairs 

HSCP Policies:  https://medschool.ucla.edu/sites/g/files/oketem306/files/media/documents/202003 HSCP FAQs.pdf

Faculty Handbook

https://www.ucop.edu/academic-personnel-programs/programs-and-initiatives/faculty-resources-advancement/faculty-handbook.html 

UCLA Academic Personnel Office  https://apo.ucla.edu/

UCLA Academic Personnel Manual https://apo.ucla.edu/policies-forms/apm 

UCLA the CALL https://apo.ucla.edu/policies-forms/the-call 

UC Office of the President (UCOP) Academic Personnel & Programs:  https://www.ucop.edu/academic-personnel-programs/index.html

UCLA 101 link:  https://ucnet.universityofcalifornia.edu/tools-and-services/index.html