For information on the departmental procedures for recruitments, appointments, merit advancements, and promotions for those in the Professorial, Researcher, and Project Scientist series, please contact Catherine Weston: Academic Personnel Coordinator – cweston@mednet.ucla.edu
For those eligible for on-time merits/promotions, Catherine will contact you to confirm your plans to submit a dossier or defer.
For those who are considering accelerated reviews, please contact Catherine as soon as possible to discuss, preferably by October 15th, so we can meet dean’s office deadlines.
DGSOM Dean’s office deadlines for dossier submissions
January Merit Increases 2-year or more accelerated in all series
Further Above Scale merits
February Promotion to Associate or Full Project Scientist
March One-time, 1 year accelerated and deferred merit advancements
Renewal of appointments – Assistant Professor
May 5 year reviews for all series
August Promotion to Associate or Full Professor (effective following July 1)
Promotion to Associate or Full Researcher (effective following July 1)
September 8 year limit reviews
October Professor, Step VI and Initial Above Scale (effective following July 1)
December 4th Year Appraisals
Professorial Series
Standards for merits / promotions:
Accomplishments in research, teaching and service since last review
Statement on efforts towards diversity and inclusion
Peer teaching evaluations
Extramural evaluations (promotions only)
Trainee evaluations (promotions only)
Years at steps
Assistant Professor I-IV 2 years
Associate Professor I-III 2 years
Professor I-IX 3 years
Professor IX-IAS 4 years
Professor FAS all steps 4 years
Researcher Series
Standards for merits / promotions:
PI Support
Funding available
Accomplishments in research and service since last review (i.e. publications, etc.)
Statement on efforts towards diversity and inclusion
Years at steps
Assistant Researcher I-IV 2 years
Associate Researcher I-III 2 years
Researcher I-IX 3 years
Project Scientist Series
Standards for merits / promotions:
PI Support
Funding available
Accomplishments since last review (i.e. publications, etc.)
Statement on efforts towards diversity and inclusion
Years at steps
Assistant Project Scientist I-IV 2 YEARS
Associate Project Scientist I-III 2 YEARS
Full Project Scientist I-IX 3 YEARS
Forms/guides:
Assistant Professor Mentoring Form:
https://medschool.ucla.edu/sites/g/files/oketem306/files/media/documents/Mentor-Form.pdf
CV Guide: https://medschool.ucla.edu/sites/g/files/oketem306/files/media/documents/CVGuideline.pdf
EDI Statement requirement: https://apo.ucla.edu/policies-forms/the-call/appendices/appendix-41-contributions-equity-diversity-and-inclusion
Five Significant Publications guide: https://medschool.ucla.edu/sites/g/files/oketem306/files/media/documents/Requirements_of_Five_Significant_Publications.pdf
Pathways to Retirement Form: https://ucla.box.com/v/Pathways-to-Retirement-Form
Sabbatical and Leave of Absence Form: https://ucla.box.com/s/lln0tx24qoydouko9ll7okj19ucwkv5u
Time off the Clock (Child Care): https://ucla.box.com/time-off-the-clock
Time off the Clock (non Child Care): https://ucla.box.com/time-off-clock-non-childcare
Useful links:
Electronic Voting Tool https://facultyvoting.mednet.ucla.edu/login.aspx
DGSOM Academic Affairs
https://medschool.ucla.edu/departments/administrative/academic-affairs
HSCP Policies: https://medschool.ucla.edu/sites/g/files/oketem306/files/media/documents/202003 HSCP FAQs.pdf
Faculty Handbook
UCLA Academic Personnel Office https://apo.ucla.edu/
UCLA Academic Personnel Manual https://apo.ucla.edu/policies-forms/apm
UCLA the CALL https://apo.ucla.edu/policies-forms/the-call
UC Office of the President (UCOP) Academic Personnel & Programs: https://www.ucop.edu/academic-personnel-programs/index.html
UCLA 101 link: https://ucnet.universityofcalifornia.edu/tools-and-services/index.html